Dear Chocolatier:

Chocolate and Charity; the themes of the Carolina Chocolate Festival invite you to enrich your life and the lives of others at the 8th annual celebration, coming to the Crystal Coast Civic Center in Morehead City February 6-7, 2010. Guests are invited to team up with friends and family to taste-test, start Valentine’s Day shopping, treat each other, or just indulge! Professional vendors from across the nation will be offering samples and selling their wares, and kids can even participate in chocolate pudding-eating contests and crafting.

Benefiting local charities such as Domestic Violence, the Boys & Girls Club of Coastal Carolina, 4-H, and many others, this year’s Chocolate Festival promises to be the best yet. With extra special chocolate affairs held throughout the weekend, including dinners, cooking demonstrations and a Chocolate Spa, there will be something exciting to do for anyone and everyone who loves to experience this fabulous treat. The Main Event is scheduled from 9 am – 6 pm on Saturday and from 10 am – 3 pm on Sunday. Tickets are $8 for adults, $2 for children ages    5-12; children under 5 are admitted free. Proceeds from the event are donated to charity, and advance tickets are available by calling 1-877-848-4976 or by visiting www.carolinachocolatefestival.com

EARLY REGISTRATION!  Due to the tremendous success of the 2009 Festival, space is limited!  Fifty percent of our vendor space is already sold out! To reserve your vendor space, send in full payment or a non-refundable deposit of $200.00 by September 30th.  Balance will be due by December 15, 2009. Payment can be made by check or credit card.

Chocolatiers have a wonderful opportunity to show off at the Crystal Coast. From party fountains to the best in bon-bons, the Carolina Chocolate Festival welcomes the sale and promotion of everything that has anything to do with chocolate. In 2009, over 8,000 visitors came to pay homage to their favorite food for two days on the first weekend of February. Our vendors are the soul of the Carolina Chocolate Festival, as the booth fees cover the cost of the exhibit hall, enabling all ticket proceeds to be donated.  

In 2009, the festival committee hired a marketing group to expand the advertising for the event. Publicity before, during, and after the event was extremely positive. Due to the increased promotions, our vendors were amazed at the crowds and their purchases and many vendors experienced sales in excess of $5000 during the two day event. Our charities came away with an increase in donations that helped save lives, brighten futures, and educate those in need. We recognize that you are a donor as well as a supplier, and this cooperation has worked wonders over the past seven years!

Please consider joining us as a vendor for the 2010 Carolina Chocolate Festival!

Sincerely,

 

Judy Hailey
Executive Director

Chocolate Festival Information

1. The Crystal Coast Civic Center will be open to the public Saturday February 7 from 9 AM to 6 PM. The Sunday hours are 10 AM to 3 PM.
2. Vendors can set up on Friday afternoon and evening. Saturday we will open at 7 AM for you to finish your set-up.
3. There are two types of booths available. Kiosks in the center of the hall, as designated on the enclosed floor plan, have four
open sides and are covered by a market umbrella. The perimeter booths located around the hall as designated are all 8’X10’.
Each booth is furnished with two tables, chairs, electricity if needed and a sign with your company name. The tables are furnished with tablecloths.
4. Products sold MUST BE CHOCOLATE RELATED. We will decline product lines that we feel are not up to quality or theme requirements.
5. No tear-downs will be allowed until 3 PM on Sunday.
6. If you rent a booth, you will rent it for two days. We do not refund if you decide to go home early.
7. Tickets will not be used as cash. Vendors will collect cash for all sales. Change will be available from the Carolina Chocolate Festival if needed. Volunteers will be available on both days to assist you in your booth as needed. (More info to follow when your registration is received)
8. Our vendors are quality business people who present quality products. If you decide to
apply for a booth at the Carolina Chocolate Festival, please keep this in mind. Booth rental: Center of the hall umbrella kiosk:
$450 for two days, including set-up time. 8’X10’ perimeter booth: $375 for two days including set-up time.
9. Sampling: We strongly recommend that you provide samples at the festival. People taste, people buy, and the booth that
provides the best samples always gets the best traffic. We will furnish you with 2,000 one-ounce cups. If you need more than that and you haven’t brought your own, we will have some for sale at our cost.
10. Booth selection: Please select a booth from the enclosed floor plan. Identify your choice on the enclosed application; attach a check made out to the Carolina Chocolate Festival for the appropriate fee, and return. You may also use your Credit Card to pay
for the booth rental. We suggest that you do this now to ensure you get the space you would like to have. Complimentary hotel accommodations will be available on a first come, first serve basis as registrations are received.

So, are you ready to come to the beach, sell some chocolate, and have some fun? We want to help promote your business, so make
sure your website is on the application, too!

Thank you and we hope to see you at the 8th Anniversary of the Carolina Chocolate Festival!

 

 

February 6-8, 2009
Crystal Coast Civic Center
Morehead City, NC 28557

 

Vendor Booth Agreement

Vendor Business Name:____________________________________________________
Contact Person:___________________________________________________________
Address:________________________________________________________________
City, State, Zip:___________________________________________________________
Phone:_______________________________ Fax:_______________________________
Email Address____________________________________________________________
Web Address_____________________________________________________________

BOOTH SPACE DESIRED:  #___________ (Booth selection based on availability)

• ____Reserve center booth #_____ @ $450.00 for two days
• ____Reserve an 8’ x 10’ booth _____@ $375.00 for two days

A non-refundable deposit of $200.00 is required to reserve your booth space.
Balance will be due on January 1, 2009.

If you need electricity at your booth please let us know. Do not request it if isn’t needed.    
Yes, we need electricity_____.
No, we do not need electricity_____.

Products we plan to offer for sale: ___________________________________________________________________

 

Send payment to:
Carolina Chocolate Festival
P.O. Box 243
Swansboro, NC 28584

Questions?  Contact Judy Hailey at 1-877-848-4976.